[A24] Assistant

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 18 Golden Globes, and 18 Emmys. Renowned for groundbreaking hits like Moonlight, Everything Everywhere All at Once, and Uncut Gems, as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane theater.

ROLE

A24 is looking for an Assistant to support our CEO in our New York HQ. Responsibilities will include but not be limited to heavy calendar management and scheduling, covering a busy desk, internal document and database tracking, and general administrative tasks. This role requires an individual who is detail oriented, entrepreneurial, and independent with a professional and personable demeanor. Please note that this role is not a career assistant role - we are seeking a candidate who wants to learn and grow in the entertainment industry. This position is based in Manhattan with a 5-days in office requirement. 

RESPONSIBILITIES

  • Prepare expense reports

  • Compile research for any miscellaneous projects 

  • Oversee all administrative aspects of the Executive's desk

  • Manage sensitive and confidential information with discretion

  • Maintain Executive’s schedule, including day-to-day and long-term management of meetings, projects, and priorities

  • Schedule all appointments - prioritize meetings and communicate all relevant details to participants

  • Arrange all travel, including international and domestic trips - secure visas, book hotels, coordinate local transportation, and handle other travel-related logistics

  • Identify, prepare, and compile necessary materials to ensure that the Executive has appropriate information for meetings, presentations, and special projects, as needed

  • Serve as the first point of contact for a wide variety of high-level relationships between Executive and industry professionals

  • Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals

  • Participate in meetings and assist with special projects as needed, including planning special events, board meetings, and off-site meetings

  • Partner and work closely with a diverse range of individuals at all levels in the industry and organization

  • Be proactive and have the ability to think ahead to anticipate the needs and requests of the Executive

  • Miscellaneous personal errands

REQUIREMENTS

  • Passionate about film and television and is an avid watcher/reader

  • Expert in Google Workspace (Google Calendar, Docs, Sheets, etc.)

  • Proficiency with Microsoft Office (specifically Excel, Powerpoint) is a plus

  • Excellent planning, organizational, written and verbal communication skills

  • 2+ years of professional experience (internship experience is acceptable)

  • Knowledge of the landscape of filmmakers, producers, and studio executives is a plus

  • Motivated self-starter skilled in multitasking, time management and strong organizational skills

Jaia Thomas