[WME BASKETBALL] Executive Assistant

WME Basketball is a global agency providing elite representation and unparalleled service to professional athletes, coaches and front office executives, as well as broadcasters and sports properties. While our primary focus is representing elite basketball and coaching talent, we also represent a variety of high-profile sports personalities in other areas including tennis, broadcasting, and beyond. 

OVERVIEW

We’re looking for an exceptionally organized, polished Executive Assistant to support a senior agent, who also sits on the WME Basketball board. You’ll be the executive’s right hand, managing their day-to-day while also liaising with clients and other team members. This role is high-touch and high-visibility. It suits someone who communicates with confidence, stays a step ahead, and is equally comfortable interacting with clients, colleagues and leadership.  

RESPONSIBILITIES

Fully own all aspects of administrative support for the WME Basketball Board Member including but not limited to: 

  • Coordinate schedules for clients 

  • Plan frequent travel, both domestic and international 

  • Manage client ticket requests and other service needs 

  • Manage a busy, ever-changing calendar of meetings, calls, and commitments 

  • Work with the leadership team on meetings, projects, and department priorities 

  • Support board meetings and communication with ownership and senior leadership 

  • Help run monthly department meetings from start to finish: agendas, reminders, notes, action items, and follow-ups 

  • Represent the WME Basketball Board Member in communications with clients and external contacts 

  • Handle logistics for client commitments such as sponsor appearances, speaking events, and commercial shoots (including occasional in-person support) 

QUALIFICATIONS

  • Ability to identify & anticipate business needs 

  • Bachelor’s degree from a four-year college or university 

  • Exceptional organizational skills with an excellent eye for details 

  • Calm under pressure and highly adaptable to fluid situations 

  • 5+ years supporting a senior executive or agent, or in a similar high-volume, high-profile role

  • Ability to work off-hours including but not limited to evenings, weekends, and holidays as needed 

  • Strong, polished interpersonal skills, with the ability to build real relationships with clients 

  • Clear communicator who is easy to work with and handles strong personalities professionally 

  • Sound judgment, professionalism, and complete discretion with confidential matters 

  • Open & receptive to feedback and quick to implement 

Preferred/Nice to Haves 

  • Prior work experience or background in sports, entertainment, talent representation, sales, recruiting, or another client-facing field is a plus 

  • Passion for the sport of basketball and/or tennis 

This full-time role is open only for our NY office; in-person attendance is required immediately upon hiring. Occasional travel is expected of this role.  

APPLY
Jaia Thomas