[MACRO] Administrative Assistant (Television)

MACRO is a leading authoritative media brand representing the voice and perspective of persons of color. MACRO creates and finances film, television, digital content, technologies, and brands driven by POC that encompass universal themes to which all people can connect and relate. The TV Department Assistant will keep two high-profile executives on track while orchestrating the flow of projects, people, and information throughout the department. From rolling calls and calendar coordination to logging pitches and tracking production, you’ll ensure nothing falls through the cracks.

The ideal candidate is detail-oriented, able to anticipate needs before they surface, communicate with warmth and clarity, and thrive in a fast-moving, team-oriented culture.

RESPONSIBILITIES

  • Prepare expense reports promptly.

  • Maintain and update department Dropbox.

  • Update multiple status trackers from development through delivery.

  • Maintain OWA and ODA lists and circulate to covering agents (scripted-only)

  • Draft deal-request memos, talent grids, and submission letters to agents/managers.

  • Draft and update talent, writer, and director lists; compile competitive research decks.

  • Roll calls: maintain and manage daily call sheets, patch talent/agents, take clear notes, distribute action items.

  • Prepare meeting decks, one-sheets, and end-of-day status reports; maintain digital and physical filing systems.

  • Log, track, and route incoming pitches, scripts, and sizzles; maintain submission and coverage grids

  • .Manage heavy volume of scheduling across two senior level executives, including pitch meetings (incoming and outgoing), generals and project-specific meetings with talent.

  • Build and circulate weekly “traffic reports” summarizing project status, rights windows, and critical next steps.

  • Serve as the first point of contact for external partners (agencies, studios, financiers, guilds, vendors) and internal cross-functional teams (Accounting, Brand, etc.).

  • Track and initiate follow-up across project action steps.

QUALIFICATIONS

  • Industry knowledge across the scripted and unscripted landscape.

  • Ability to create and manage internal systems for a high-volume department

  • Proven ability to handle confidential information with professionalism and discretion

  • Exceptional written and verbal communication skills with impeccable attention to detail

  • Working knowledge of industry tools: Outlook & Google Workspace, Airtable, Excel, Final Draft, and databases such as Studio System.

  • Grace under pressure; able to pivot quickly, prioritize competing deadlines, while remaining upbeat and enthusiastic

  • Genuine passion for scripted and unscripted television and a hunger to learn the business inside and out

  • 1.5-2 years of administrative experience in television (studio, network, agency, or production company) with dual-desk experience and a desire to work in a cross-functional environment.

Pay: $23.00 - $24.00 per hour

Role is based in Los Angeles, CA

Jaia Thomas